Solely HR are pleased to be supporting a forward-thinking manufacturer in Bridgewater, looking for an experienced Business Support Coordinator who excels and enjoys working in a fast paced and diverse environment.
Reporting into the Operations Manager, you will provide support to all areas of the business. This role will support administrative tasks ranging from travel bookings, co-ordinating team meetings through to supporting Sales and Procurement teams as and when required.
Utilising your excellent relationship-building and communication skills, you will work with key stakeholders to alleviate workloads, allowing them to focus on larger strategic tasks.
Key Responsibilities
- Diary and inbox management, highlighting priorities and deadlines to key stakeholders as and when required.
- Organise all meetings (e.g. team, client site visits, training) and confirm room bookings as well as arrange refreshments, lunches etc
- Arrange meetings with senior stakeholders and take notes of action points, distributing accordingly
- Assist with monthly meetings across various departments as well as organise employee development days and workshops
- Support the SMT to ensure they are prepared for meetings (e.g. statistical data, presentation material). Prepare meeting packs/presentations and ensuring documents are shared in advance
- Advise SMT of impending deadlines or other priorities/conflicts
- Assist with onboarding new starters (e.g. site tour) and offboarding leavers (e.g. gifts, retiree farewell lunches)
- Organise team building and social events (e.g. Christmas parties, summer socials, family days)
- Support other departments when requested, for example support Sales and Procurement Teams with administrative tasks (e.g. CRM inputs)
- Arrange travel and accommodation for Senior Team and staff as required (e.g. client site visits, conferences, and events)
- Perform other duties as reasonably required & prioritise time-critical matters
There will also be ad-hoc tasks/projects that may need support depending on capacity.
Key Characteristics of the Role:
- Enthusiastic, conscientious, results orientated, self-motivated with a ‘can do’ attitude
- Good communicator to all levels in and outside of the business
- Ability to work well under pressure in a demanding environment
- Good planning and organisational skills
Key Requirements
- 2 years’ experience in supporting and coordinating multiple teams is essential, including diary management
- At least 2 years’ experience of taking detailed minutes of senior meetings
- A proven track record of providing support and building strong working relationships internally and externally, at all levels
- Ability to manage competing priorities in a calm and efficient manner
- Ability to work independently
- Excellent IT skills, including Office 365 (Excel, Word, PowerPoint)
- Experience in planning events (e.g. company away days and team activities)
If you feel you have the right skills and characteristics for this role, Solely HR would love to hear from you. If you’d like an informal chat about the role, please call Solely HR today on 01752 373226. Thank you for your interest.
